Distant Operations Lead at Logic + Rhythm

We’re in search of 7 months maternity cowl, (March seventeenth 2025 – October sixteenth, 2025) for a proactive and detail-oriented Operations Lead to supervise the sleek functioning of our firm operations. This distant place is integral to making sure our workforce stays aligned and environment friendly throughout the assorted initiatives and time zones we work throughout.

Venture Scheduling and Planning

• Handle undertaking schedules, making certain alignment with agreed timelines and deliverables.
• Monitor and arrange incoming undertaking requests from potential shoppers.
• Draft, evaluation, and finalize shopper contracts and agreements.
• Act as a liaison between shoppers and inside groups, making certain clear communication and expectations, the place required.

Government Assistant (EA) function

• Oversight of the calendar and scheduling for the corporate founders, together with conferences, occasions, and deadlines.
• Set up and prioritize e-mail correspondence, making certain well timed responses and follow-ups.
• Schedule, arrange, and take minutes for weekly firm planning assembly, making certain actionable follow-ups are tracked and communicated.
• Coordinate journey preparations, together with reserving flights and lodging, as required.
• Deal with confidential info with discretion and professionalism.

Payroll Administration

• Oversee US payroll processes and compliance.
• Handle Employer of Report (EOR) relationships and direct invoicing for particular person contractors.
• Guarantee well timed and correct funds to workforce members and contractors.

Finance Administration

• Deal with all outgoing shopper invoicing, and guarantee well timed funds.
• Monitor and handle company-wide funds, together with budgets, bills, and invoicing.
• Co-ordinate commonly with the corporate accountant to make sure correct monetary reporting and compliance.
• Monitor and forecast monetary efficiency to help decision-making and worth planning.
• Handle compliance-related paperwork and ad-hoc monetary requests from the workforce.

Recruitment and Onboarding

• Help recruitment efforts for brand spanking new hires and contractors, making certain alignment with firm wants and tradition.
• Oversee onboarding and offboarding processes to make sure clean transitions for employees and contractors.
• Preserve up-to-date worker and contractor information.

Human Sources (HR)

• Develop and preserve HR insurance policies, making certain compliance with relevant legal guidelines and greatest practices.
• Monitor and handle all workforce depart, together with trip, sick days, and different time-off requests.
• Present HR help and act as as the primary level of name/useful resource for all workforce members.

Staff Tradition and Engagement

• Set up team-building actions, together with digital Blissful Hours, visitor audio system and different occasions, as required.
• Liable for organizing the annual workforce journey (takes place throughout Thanksgiving in November), together with: researching and budgeting areas, flights and accommodations for the workforce, discovering and reserving eating places and orgainzing the schedule/reserving actions.
• Coordinate considerate gestures resembling birthday presents or acknowledgments for particular events.
• Foster a optimistic and inclusive firm tradition, supporting workforce morale and collaboration.

Social Media and Communications

• Plan and oversee the creation of quarterly newsletters to share firm updates and highlights.
• Develop and preserve an ad-hoc social media schedule throughout Instagram, LinkedIn, and X (Twitter).

Particular Initiatives

• You may tackle a mixture of one-off initiatives and ongoing enhancements, recognizing methods to make our enterprise work higher.
• These duties may contact on undertaking administration, in depth researching, writing/enhancing, triaging info, and making certain motion is taken.

{Qualifications} and Abilities

• Confirmed expertise in operations, undertaking administration, or a associated subject.
• Robust organizational and multitasking abilities with distinctive consideration to element.
• Wonderful communication abilities, each written and verbal.
• Proficiency in monetary administration, payroll methods, and HR instruments.
• Familiarity with social media platforms and content material planning.
• Capacity to foster optimistic workforce dynamics and preserve a collaborative distant work tradition.
• Self-motivated and capable of work independently in a distant setting.
• The remit of this function just isn’t guided by clearly deinfed processes, proactivity is vital.   

• We’re providing $40 per hour. 
• Versatile working hours and totally distant work setting (to notice, this can be a contractor function). 
• We’re open to decreasing the responsiblities to suit the function right into a shorter work week (20-40 hours), depending on candidates expertise.
• A supportive, inclusive workforce tradition that values creativity and innovation.
• Paid day without work and vacation advantages, pro-rated to the size of time period of the Maternity contract provided.