ABOUT THE ORGANIZATION
Heart for Planning Excellence (CPEX) is a novel non-profit planning group that gives planning and coverage providers, drives cross-agency and collaborative statewide planning initiatives and guides city, rural, and regional planning and implementation in Louisiana. We offer best-practice planning fashions, modern coverage concepts, and technical help to communities that want to create and enact a broad spectrum of plans, together with grasp plans and people coping with transportation and infrastructure wants, environmental points, and wholesome neighborhood design. CPEX brings collectively neighborhood members and leaders from throughout the state and supplies steering as they work towards a shared imaginative and prescient for future good development and sustainable growth. CPEX continues to be on the chopping fringe of local weather, resilience, and wholesome neighborhood design in Louisiana.
ABOUT THE ROLE
CPEX seeks a full- or part-time Confidential Assistant who will play a key position in administratively supporting the President & CEO. The Confidential Assistant will be sure that the President & CEO is comprehensively supported in day by day actions. The best candidate is keen about CPEX’s mission and is very organized, proactive, and in a position to handle a number of duties concurrently. This position additionally requires discretion, professionalism, and a spotlight to element.
PRIMARY RESPONSIBILITIES
The tasks listed beneath are accompanied by a portion-of-workload proportion. Beneath every key duty, bulleted examples are offered to additional make clear how the tasks manifest in achievement of the place’s necessities.
Calendar Administration (~25% of effort)
● Schedule and coordinate inside and exterior conferences.
● Set up and help in prioritizing the President & CEO’s schedule, making certain that point is allotted successfully.
● Handle and resolve scheduling conflicts, making certain that key conferences and occasions are attended.
● Set up and help each inside and exterior conferences, conferences, and occasions.
● Make sure the logistics for conferences (e.g., digital room reserving, bodily assembly area reserving, technical tools) are in place.
Communication Assist (~25% of effort)
● Helps correspondence between the President & CEO and inside/exterior stakeholders.
● Set up correspondence, together with emails, cellphone calls, and mail, making certain well timed responses.
● Draft, proofread, dictate, and ship communications on behalf of the President & CEO.
Doc Administration (~15% of effort)
● Keep and manage ongoing paperwork used to meet tasks of position.
● Help in getting ready shows, stories, and different paperwork as requested.
● Guarantee confidentiality and safety of delicate info.
Journey Coordination (~15% of effort)
● Plan and manage home and worldwide journey preparations, together with flight bookings, lodging, and transportation.
● Create detailed itineraries and supply journey help as wanted.
● Fulfill expense report and reimbursement necessities affiliated with journey.
Relationship Administration (~10% of effort)
● Anticipate wants and preferences, providing proactive help to the President/CEO.
● Characterize the CPEX workforce in knowledgeable method throughout all communications.
Common Administrative Assist (~5% of effort)
● Coordinate administrative duties that will come up whereas performing different duties listed in Major Duties.
● Keep a submitting system of related documentation, which primarily contains digital group and accessibility.
Different CPEX Duties (~5% of effort)
● Participation in weekly workers conferences.
● Observe and submit time and bills.
KEY COMPETENCIES
● Professionalism: Capacity to work together positively and professionally with people in any respect ranges of the group.
● Proactiveness: Anticipates wants and takes initiative with out requiring fixed supervision.
● Confidentiality: Demonstrates discretion and maintains confidentiality of delicate info.
● Adaptability: Capable of thrive in a dynamic, fast-paced work atmosphere.
● Staff Collaboration: Works successfully with workforce members and management.
DESIRED SKILLS AND QUALIFICATIONS
The next expertise and {qualifications} symbolize our preferrred candidate.
● Glorious writing, organizational, and time administration expertise.
● Robust communication expertise, each written and verbal in each a digital atmosphere.
● Excessive consideration to element and accuracy.
● Proficiency with workplace software program (Microsoft Workplace, Google Suite, and many others.) and data of workplace administration techniques.
● Capacity to deal with confidential info with discretion.
● Capacity to multitask and adapt to altering priorities.
● Robust problem-solving expertise and the power to work independently.
● Ardour for CPEX’s mission and a deep dedication to fairness and sustainability.
ADDITIONAL DETAILS
● The Confidential Assistant will work carefully with and report back to the President & CEO.
● Location: CPEX gives this as a completely distant place and gives a versatile work atmosphere. The applicant should reside in the USA.
● Compensation: The Confidential Assistant can both be a part-time, hourly place, or a full-time, salaried place with a aggressive advantages bundle. Wage for a full-time place ranges from $50,000- $60,000, commensurate with the profitable candidate’s degree of expertise. The hourly price for a part-time place can be commensurate.
● Software Necessities: Candidates should submit a resume and a canopy letter to Macey Williams at [email protected] and should be licensed to work in the USA. Certified candidates will probably be invited to take part in digital interviews beginning January 1, 2025, on an ongoing foundation and the place will stay open till crammed.
DIVERSITY, EQUITY, AND INCLUSION AT CPEX
CPEX is dedicated to advancing range, fairness, and inclusion and we aspire to take action deliberately, in each facet of our work. We acknowledge that sustainable prosperity and neighborhood resilience can’t be realized within the absence of fairness and inclusion for all Louisiana residents, and we attempt to raise up all voices in our efforts to make sure that all Louisianans are included within the selections that impression their communities, area, and state. CPEX is dedicated to integrating DEI into the material of our group and our work, from our inside tradition to how we associate with communities to how we use our sources, and we’re frequently in search of methods to increase our impression and enhance our efficiency on these measures. A profitable candidate will probably be equally dedicated to those objectives and values.